DOCUMENT MANAGEMENT SOFTWARE VS CLOUD-BASED FILE SHARING

Cloud file sharing, also known as cloud file sharing or online file sharing, is a system in which storage space is allocated to a user on a server and reads and writes on the Internet. Cloud-based file sharing providers have recently become popular and have been primarily focusing on the business-to-consumer market. Typically, cloud-based file sharing is used by normal individuals for personal uses, outside of business. However, in an attempt to widen their market shares, these service providers have tried to enter the professional market.

It has been evidently clear that after going into a more detailed comparison between cloud-based file sharing and document management softwares, the former, while it is great for personal use, lacks the security, capability and the functionality for a more professional use. The reasons are listed below:

                                                                                  

·         Security: Document management system, at their essence, is meant to manage and protect confidential assets and information. Moreover, professional individuals are yet to trust the cloud to put their mission-critical documents into, due to the ‘open’ nature of the internet. DMS on the other hand, operates solely on the intranet. Intranets may be used for businesses that do not want their information to be able to be accessed by outside sources, and is especially important for businesses that require a high amount of concealment.

·         Control and Added Value: When organizations continue to rely on manual steps to perform repeated routine tasks, such as data entry, information search or approval processes, they waste time and increase costs. Document management through full-service software is specifically designed to meet the many detailed requirements of your business. DMS allows you to control anyone’s access to a document; the same can’t be said for cloud-based storage system. In the long run, an investment to a DMS is valuable considering what you are getting.

·         Trustworthiness: due to the fact that many document management clients operate in controlled industries, business need to know that their document management vendor will be around long to serve their requirements in the future. Cloud-based file sharing suppliers like Google Drive and Dropbox, despite their popularity, are still relatively young in the market and their future security is deemed unreliable due to their large user databases. Business tend to incorporate systems from suppliers that has a good reputation and already established.