WHY MALAYSIAN SCHOOLS SHOULD START USING DOCUMENT MANAGEMENT SOFTWARE

Your student, financial, and HR information system may let you to attach documents to records, but there are major disadvantages compared to using a DMS. Some of the disadvantages include poor document search capabilities and weak document associations. Documents attached to records in a student records, financial or HR information system usually cannot be searched independently of the records that they are attached to. This means if you need a particular document but you don’t know the student or personnel, it becomes more of a challenge.

Let's say you made a letter and attached it to a specific student record, and a few weeks later you need that letter back, but you didn’t remember the record of the student you attached the letter to.

One benefit of using document management system for schools is that school can convert all those pesky storage areas into a more useful and productive working space if they convert those papers into digital documents. For all you know, the paper storage space that you allocate for your school could be converted into a whole new class!

Another benefit is that document management system enables you to search for documents directly. DMS allows for document storage, search and retrieve files based on the document information.

On top of that, Malaysian schools that have adopted a DMS have quick access to homework and assignments, and that benefit the students who can complete and submit in no time, and also benefiting teachers who can mark those in no time.